Camp Prep

Digital Forms

These forms can be filled out via CampInTouch or the Campanion app (read more about using the Campanion app here). If you need any guidance on completing forms, don’t ever hesitate to get in touch. All forms are due May 1*.

    • Camper Profile

    • Health History (includes Medications + Permission to Treat)

    • Upload a photo

    • Transportation & Baggage

    • Code of Conduct Acknowledgement

    • Sunscreen Application Permission

    • Activity Preferences

    • Optional: Sign up for private lessons (Additional Options Form)

Paper Forms

These forms can be found to download via CampInTouch or the Campanion app. If you need any guidance on completing and returning forms, don’t ever hesitate to get in touch. All forms are due May 1*.

Paper forms can then be returned by:

  • Upload completed form back into CampInTouch using web browser or Campanion app

  • Emailed to us at info@berkshirelakeartscamp.com

  • Mailed to camp at PO Box 399, Attn: Health Lodge, Hinsdale MA 01235

  • Fax to (413) 233-4855

  • Insurance Form

    Should your child need off-site medical care during their stay at camp, this form supports camp in taking her for treatment.

    Physical

    This must be completed and signed by a licensed medical provider. You can upload a physical used for school, or we’ve provided a template that can be filled out.

    Your child must have a current physical from within the past year to attend camp.

    Immunization Record

    Required immunizations:

    • Diphtheria, Tetanus and Pertussis

    • Polio

    • MMR

    • Varicella

    • Hepatitis B

*If you enroll after this date, we will reach out directly to discuss your personal camp preparation timeline.

Prep Checklist

  • Complete all required forms by May 1

  • Set aside time to review camp policies and the Code of Conduct together with your child

  • Write a letter before camp begins so your camper has mail waiting during the first few days

  • Prepare any medications and send them to camp one week before your session begins

  • Order any camp clothing (type BLAC on the homepage)

  • Clearly label all luggage with your camper’s first and last name and sign up for bag shipping if needed. Label all clothing and equipment with your camper’s first and last name.

Printable Pre-Camp Checklist

Health Care

Your child’s health and safety are incredibly important to us. Berkshire Lake Arts Camp is licensed by our Local Board of Health and follows all Massachusetts Department of Public Health regulations. BLAC is also accredited by the American Camp Association. Many of the requirements below are state-mandated, and we appreciate your help in keeping our community healthy.

  • We have a nurse on-site 24/7 to care for campers throughout their stay. Campers are encouraged to tell their counselors if they don’t feel well, and our counselors are trained to notice when something seems off.

    Our nurse works under standing orders that are reviewed annually by a physician.

    If a camper shows symptoms of illness, she will be brought to the Health Lodge to be evaluated. Families are kept informed about any important health concerns, including:

    • Fevers or vomiting

    • Strains or sprains

    • Ongoing issues like headaches or stomachaches

    • Overnight stays in the Health Center

    • Any need for off-site medical care

    We are about 15–20 minutes from urgent care and a hospital if needed. If your child ever needs off-site care, you will be notified before she leaves camp. In an emergency, families are contacted immediately.

  • All campers receive a health check on the first day of camp, including a head lice inspection.

    To help prevent the spread of illness, please:

    • Check your child for head lice three weeks before camp and again right before departure

    • Notify us if anyone in your household has been treated for lice within the month before camp

    If a camper shows signs of any communicable illness while at camp, she will be evaluated by our staff and cared for. This may include resting, temporary separation from group activities, increased monitoring, or off-site medical care. Our goal is always to care for the individual camper while protecting the health of our entire camp community.

  • All medications must be stored in the Health Lodge and administered by our nurse. This includes prescription medications, vitamins, melatonin, lactaid, and gummies.

    If your camper will take daily medication at camp:

    • Indicate this in the Health History form

    • Send medications in their original, labeled containers

    • Doses and timing must match the label exactly

    Important Notes:

    • We are unable to administer medications that differ from the label instructions or are not in original packaging.

    • If possible, we ask you please mail all medications to camp one week before your session begins so our nurse can review them in advance.

    • If your child uses an inhaler or EpiPen, we recommend sending two if possible.

  • Our Health Lodge is stocked with an array of basic over-the-counter medications. You do not need to send OTC medications to camp unless your child takes them daily.

    In the Health History form, you will indicate which OTC medications you approve for your camper to receive while at camp.